BEST WAY TO MANAGE EMAIL INBOX HOW TO
BEST WAY TO MANAGE EMAIL INBOX CODE

by department, client, colleague, etc.).Д¬ategories: Categories allow you to color code different types of mail (i.e. These folders can then be used to store different types of mail (i.e. Taking the time to set up folders or categories can allow you to put mail sorting automations in using rules and make it easy to spot a certain type of message immediately.ДЇolders: You can right-click on any folder in your mail panel and then click to add a new folder. When all messages are sitting in a single folder, it makes it much harder to find one вЂњthat came in last weekвЂќ that you need urgently. Organize Your Mail Using Folders & Categories This can save you tons of time trying to identify your most important messages, since Outlook will separate them for you. You then move your important messages to Focused, so the system understands which are most important to you. You can turn it on by going to the View tab in Outlook and clicking вЂњShow Focused InboxвЂќ. Using focused inbox in Outlook allows you to separate your inbox into two separate tabs вЂ“ Focused and Other. Trying to sort out spam or less urgent emails from the important ones is not only time-consuming, it can also cause users to miss important messages that are sandwiched between advertisements and spam. Use Focused Inbox to Automatically Sort Out Important Messages If youвЂ™ve been looking for ways to make email less of a drag on your time and more efficient, weвЂ™ve got several tips below to help.

BEST WAY TO MANAGE EMAIL INBOX HOW TO

Outlook in Microsoft 365 gives users many tools to improve the way they handle email to boost productivity, but you have to know how to use them to get their full benefit. Messages get buried and users spend hours trying to sort relevant and important information from less important. When email isnвЂ™t handled very efficiently, people end up with all messages coming into one overloaded inbox that only seems to get bigger each week. The average person spends 28% of their work week reading, writing, and replying to emails (and searching through them!). Does she want you to bring urgent email to her attention, or simply handle it yourself? Does she want you to open and review any attachments? Are there certain senders whose emails should be considered private? Should you unsubscribe her from Junk lists? Get clarity on expectations.Email is one of the most time-consuming activities that people do daily, no matter what type of business theyвЂ™re in. Meet with your executive to get an understanding of what she expects from you. вЂњEveryone has a specific way they want things done,вЂќ says Chrissy, вЂњand many executives are very particular.вЂќ

Yet another admin uses folders titled Action Required, Expense Reports and Market Reading. Admin Adlee weeds through her bossвЂ™s email to find any that she can file into folders titled Urgent, FYI and Delete. Many admins use a folder system, but the folder titles vary. Tip: Consider printing out and deВВlivering any hyper-urgent emails for an attention-stretched boss.ДЈ. For her exec, admin Kelli red flags any emails that need to be processed вЂњtoday.вЂќ She and her boss also meet daily to review the calendar and highlight messages that need prompt attention.

Best way to manage email inbox